Ordering Uniforms for Multiple Teams, A Guide for Athletic Directors
How to run a multiple sport, multi-level uniform program, consolidated ordering, design systems, budget cycles, sizing logistics and reorder planning.
Outfitting one team is a purchase. Outfitting eight teams across three sports and four levels is a program. The difference is planning, and the payoff is a consistent look and a much lower cost per piece.
Consolidate the order, not the design
The biggest saving available to any athletic department is combining orders. Separate purchases of 15, 18 and 22 jerseys land in three different price tiers. One 55-piece order lands in the lowest one. Sublimation lets every team keep its own colors and details at no extra cost, so consolidating does not mean compromising.
Our tiers: list price (1–10), 5% off (11–20), 10% off (21–50), 15% off (51+), applied to every item's 2026 price.
Build a design system
Define once, apply everywhere:
- Primary and secondary PMS colors for the whole school.
- One number font used across every sport.
- One logo lockup with fixed proportions.
- A rule for level differentiation, for example, varsity in the dark primary, JV in white, feeder programs in the secondary.
Then each sport's kit is a variation, not a new project. New coaches inherit a standard instead of inventing one.
Sizing logistics
The part that delays orders most often is size collection, not production.
- Run a sizing kit session at the start of the planning window and record sizes on a single shared roster sheet.
- Order spares, 10% extra in the middle sizes covers roster changes, late arrivals and damage.
- Keep a across the program size record so next year's order starts from data, not guesswork.
Budget and replacement cycles
Stagger sports so the department is not funding everything in one year:
| Year | Ordered |
|---|---|
| 1 | Football game kits, basketball game kits |
| 2 | Baseball/softball kits, all practice gear |
| 3 | Sideline outerwear and warmup gear, refresh spares |
| 4 | Back to year 1 |
A three to four-year game-jersey cycle is realistic with sublimated garments and a written care routine.
Timeline
Delivery takes 14 to 21 days including shipping after artwork approval. Add time for design revisions, board approval and size collection, and work back from your first contest date:
- 10 weeks out, confirm budget and sports included
- 8 weeks out, artwork and mockups
- 6 weeks out, sizes collected, order placed
- 3 weeks out, delivery
- 2 weeks out, distribution and spares check
Compliance in one pass
Have every design checked against your state association's uniform rules, number height, contrast, digit restrictions, before any of it goes to production. Doing it once for the whole department is far cheaper than discovering a problem sport by sport.
Purchasing paperwork
We can provide written quotes, itemised invoices and W-9 documentation for school and district purchase orders. Tell us what your business office needs and we will format it accordingly.
Start with the athletic directors page, review bulk pricing, or contact us for a department-wide quote.