A Team Uniform Budget Template Every USA Coach Should Use
Free planning framework for high school and travel coaches. How to budget for custom uniforms, practice gear, outerwear, and accessories across a season.
Every coach has been there: it's August, you've collected uniform fees, and somehow you're still $1,800 short on outerwear. A simple budget template prevents that.
Here's the framework Midfield Apparel recommends to USA coaches and athletic directors.
1. Start with the roster
- Total athletes (varsity + JV)
- Coaching staff (head + assistants + trainers)
- Spares (10–15% overage on common sizes)
2. Build a per athlete line item
| Category | Low | Mid | High |
|---|---|---|---|
| Item | Official starting price | ||
| --- | --- | ||
| Baseball jersey | $18 | ||
| Football jersey | $32 | ||
| Basketball uniform | $40 | ||
| Flag football uniform set | $36 | ||
| Quarter-zip | $20 | ||
| Hoodie | $30 |
3. Add fixed costs
- Coaches' polos / jackets
- Sideline gear (banners, tents, kit bags)
- Spares and replacements
- Design / artwork fees (often included for bulk orders)
4. Subtract automatic discounts
Custom team orders require 10 units per design. Pricing is list price for 1–10, then 5% off for 11–20, 10% off for 21–50 and 15% off for 51+.
5. Build in a 10% contingency
Things break. Athletes transfer in. A linebacker outgrows his jersey by Week 5. Plan for it.
6. Communicate transparently to parents
Send a single itemized invoice. Parents complain about cost. They revolt about surprises.
Free downloadable template
We're working on a downloadable Excel template, for now, copy the table above into a Google Sheet and add columns for: name, size, paid, balance, kit picked up.
Ready to plan your season?
Talk to our team via Contact or start a free quote with the Team Builder.